CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

CITY OF EAST WENATCHEE, WASHINGTON

REGULAR SESSION OF THE CITY COUNCIL CONVENED

MAYOR STEVEN C. LACY, PRESIDING

JULY 28, 2009

6:30 P.M.

ROLL CALL

Councilmember’s Present: Councilmember Bremmer, Councilmember Raab, Councilmember Hendricks, Councilmember Buckner, Councilmember Johnson, and Mayor Lacy.

Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to excuse Councilmember Barnhart from this meeting. The motion carried, 5-0.

Council Action: A motion was made by Councilmember Johnson, second by Councilmember Buckner, to excuse Councilmember McCourt from this meeting. The motion carried, 5-0.

Staff Present: Dana Barnard, Brandon Mauseth, Devin Poulson, Lori Barnett, Nick Gerde, Dawn Collings, Randy Harrison, and Catalina Garibay.

PLEDGE OF ALLEGIANCE

PROCLAMATION

Mayor Lacy read a proclamation proclaiming that the City of East Wenatchee is committed to partnering with the U.S. Census Bureau to help ensure a full and accurate count in 2010. He presented the 2010

Census Partner Proclamation to United States Census Bureau representative, Steve Pasion, and thanked him for his work on behalf of the city and citizens.

BUDGET ISSUES

Mayor Lacy said that the Budget Committee has identified a series of city projects, and a means by which those projects and future projects will be paid. He said it is important for all members of the City Council to participate in the Budget Committee meetings on a rotating basis so that the plan that has been developed is well assimilated by all the Councilmember’s before beginning the budget process this year.

He encouraged Councilmember’s that have not been able to attend the meeting to meet with City Treasurer/Finance Director, Nick, Gerde, to ensure they are apprised of the current information, polices, and goals. He added he would like to dedicate a couple of meetings to hold budget workshops exclusively for budget purposes.

City Treasurer/Finance Director, Nick Gerde, said the next budget committee meeting will be held August 18, 2009, with Councilmember’s Hendricks, Barnhart, and Bremmer attending.

MAYOR’S REPORT

Mayor Lacy said he participated in a radio interview accompanied by Senator Linda Evans-Partlette and Commissioner Ken Stanton with regards to what should happen to property now owned by the State Department of Transportation, along the Douglas County side of the Apple Capital Loop Trail. He said they are asking the local community and local agencies to come forward with their vision for what they want to see happen with the trail. He added a community forum will be held August 4, 2009, at the Douglas County Transportation and Land Services located at 140 19th Street NW from 4:00 p.m. to 8:00

p.m.

1

CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

Mayor Lacy said the City was notified that they qualified to receive a Federal Community Oriented Policing Services (COPS) Grant, which would pay approximately $88,000 a year for three years to cover the salary and benefits of one police officer. If the City accepts the grant, they must agree to keep the officer on the force for at least one year after the grant expires. He said he has asked Legal Council to research laws regarding advertising that would be legal as it relates to hiring a bi-cultural, bi-lingual officer. He said he has had numerous contacts over the years as to why the City of East Wenatchee does not have more Hispanic employees or officers, and since 30% of the calls that come in for police are related to Hispanics in the community, he believes it would be beneficial to our citizens to employ a bi-cultural, bi-lingual officer.

Police Chief, Randy Harrison, said the official award of the grant will be on September 1, 2009. The City then has 90 days to accept or reject the grant. He added he was somewhat surprised that the City of East Wenatchee was selected to receive the grant as the Department of Justice received 7,200 applications for the COPS grant money and only 1,046 Law Enforcement agencies nationwide were awarded the funds.

Mayor Lacy said the City Council will have an official opportunity to consider the acceptance of this grant following the official award.

CONSENT CALENDAR

1.

Consideration of Minutes – Regular Session, July 14, 2009

2.

Consideration of Bills

Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Raab, to approve the consent calendar as presented. The motion carried, 5-0.

Vouchers audited and certified by the auditing officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded in a listing, which has been made available to Council.

2009 Payables

As of this date, July 28, 2009, Council does approve warrant numbers 21912 through 21965 in the total amount of $106,586.38. Payables warrants 21942 and 21946 were voided.

June 2009 Payroll

As of this date, July 28, 2009, Council approves warrant numbers 393 through 410 for advances and direct deposits, and warrant numbers 27555 through 27640 in the total amount of $318,115.18 paid July 1, 2009, for the month of June 2009. No payroll warrants were voided.

PUBLIC HEARING

09-07-06

A public hearing to consider findings of fact and conclusions of law to support the adoption of an extension of the Interim Street Design Standards.

Mayor Lacy opened the public hearing at 7:03 p.m. Hearing no comment, Mayor Lacy closed the public hearing at 7:03 p.m.

09-07-07

A public hearing to consider findings of fact and conclusions of law to support the adoption of an extension of the Interim Stormwater Management Design Standards.

Mayor Lacy opened the public hearing at 7:03 p.m.

2

CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

Dave Schwab, Eastmont Metropolitan Park District Director, spoke in favor of extending the Interim Stormwater Management Design Standards.

Mayor Lacy closed public hearing at 7:05 p.m.

ACTION ITEMS

09-07-08

Authorization for the Mayor to sign Contract Agreement No. 2 - Canyon A Flood Control - Phase 2, Supplemental Design and Permitting Services to the Professional Engineering Services Agreement with RH2 Engineering.

Street Superintendent, Brandon Mauseth, said the scope of work covered in this supplement is to finalize the engineering design and permitting for Phase III and Phase IV of the Canyon A project. Phase III is the work to be included with the WSDOT George Sellar Bridge Project in 2010 & 2011. Phase IV is the portion of the project that will connect the pipe installed at 3rd St. NE and Baker Avenue, during the Central Business District (CBD) street project, to the culvert under Eastmont Avenue. It is anticipated that Phase IV will be completed in conjunction with Phase III of the project, completing the Canyon A Flood Control Project.

Council Action: A motion was made by Councilmember Johnson, second by Councilmember Bremmmer, to authorize the Mayor to sign Contract Amendment No. 2 – Canyon A Flood Control -

Phase 2, Supplemental Design and Permitting Services to the Professional Engineering Services Agreement with RH2 Engineering. The motion carried, 5-0.

09-07-09

Authorization for the Mayor to sign a Contract with Quality Lawncare for installation of an irrigation system for the Peach Haven Stormwater Pond at the intersection of Eastmont Avenue and 19th Street.

Street Superintendent, Brandon Mauseth, said that at the June 18, 2009, Stormwater Utility (SWU) Management Team meeting, the City of East Wenatchee was authorized to request bids for installation of an irrigation system at the Peach Haven Stormwater Pond through the City’s Small Works Roster. The costs for the irrigation installation will be covered within the 2009 SWU Budget for small construction projects. He said he received two eligible bids for the project. Quality Lawncare submitted a bid in the amount of $6,506.86, not including Washington State Sales Tax and Cascade Irrigation & Landscaping Co., submitted a bid in the amount of $7,150.00, not including Washington State Sales Tax.

Mr. Mauseth said that after evaluating the submitted bid estimates and based on Washington State regulations when using the Small Works Roster process, the lowest qualified bidder for the irrigation system was Quality Lawncare.

Council Action: A motion was made by Councilmember Hendricks, second by Councilmember Johnson, to authorize the Mayor to sign a contract with Quality Lawncare for installation of an irrigation system for the Peach Haven Stormwater Pond at the intersection of Eastmont Avenue and 19th Street. The motion carried, 5-0.

RESOLUTIONS

09-07-10

A resolution ratifying the second amendment to the Douglas County Regional Policy Plan.

3

CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

Community Development Director, Lori Barnett, said that ratifying the plan will change the way that we have been processing comprehensive plan amendments. She explained how the process is currently done and what the changes will entail. She said, basically, the City would be doing a great deal of planning in the Urban Growth Area, expending funds and resources and those areas may or may not be annexed into the City limits. She added, Douglas County has provided resources to complete these amendments in the past and she is working with tem on an Interlocal Agreement to outline how the County will assist the City with planning in the Urban Growth Area.

Mayor Lacy expressed his concerns stating that it appears to him that this is one of those unfunded mandates, except now it is coming from the County rather than the State or the Federal Government, because we are spending our resources and doing all the legwork with no money coming from the Regional Council to help us do that. If Council approves this plan and ratifies it without a provision for funding, then he feels that it would be a tacit agreement that the City will do the work and County will not have to pay for it. Therefore, he said he would not be recommending approval of this resolution.

Mayor Lacy said he would like to have an opportunity to talk to the County regarding the issue of sharing funds when it comes to the needs of East Wenatchee which is the largest jurisdiction in the county.

Council did not take action on the agenda item.

09-07-11

A resolution authorizing the Mayor to sign an Interlocal Cooperative Agreement which establishes the terms and conditions under which Douglas County will rent Equipment.

(Brandon Mauseth, Street Superintendent)

Mayor Lacy said this item has been removed from the agenda as the scheduling for rental of the equipment did not work with the County’s schedule. The City will rent the equipment through a state contract.

ORDINANCES

09-07-04

Second reading of an ordinance amending Ordinance No. 2008-05 pertaining to the interim adoption of Street Design Standards by extending its effective date period to December 27, 2009.

Mayor Lacy read the ordinance title.

ORDINANCE NO. 2009-08

AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON, AMENDING ORDINANCE 2008-05 (ADOPTING INTERIM STREET DESIGN

STANDARDS) BY EXTENDING ITS EFFECTIVE PERIOD, CONTAINING A SEVERABILITY CLAUSE, AND SETTING AN EFFECTIVE DATE.

Community Development Director, Lori Barnett, said the Planning Commission had a workshop last night in which they initiated the process to begin work on the Comprehensive Street Standards. She anticipates having this completed this year.

Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Raab, to adopt the ordinance amending the Street Design Standards ordinance extending the effective date to December 27, 2009. The motion carried, 5-0.

4

CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

09-07-05

Second reading of an ordinance amending Ordinance No. 2008-06 pertaining to the adoption of the Stormwater Management Design Standards by extending its effective date period to December 27, 2009.

Mayor Lacy read the ordinance title.

ORDINANCE NO. 2009-09

AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON, AMENDING ORDINANCE 2008-06 (ADOPTING INTERIM STORMWATER

MANAGEMENT DESIGN STANDARDS) BY EXTENDING ITS EFFECTIVE

PERIOD, CONTAINING A SEVERABILITY CLAUSE, AND SETTING AN

EFFECTIVE DATE.

Council Action: A motion was made by Councilmember Johnson, second by Councilmember Bremmer, to adopt the ordinance amending the Stormwater Management Design Standards by extending its effective date period to December 27, 2009. The motion carried, 5-0.

09-07-12

First reading of an ordinance amending Ordinance No. 2007-14 by changing the chain of command for the Events Department.

Mayor Lacy read first reading of the ordinance.

ORDINANCE NO. 2009-10

AN ORDINANCE OF THE CITY OF EAST WENATCHEE, WASHINGTON, AMENDING ORDINANCE NO. 2007-14 BY CHANGING THE CHAIN OF

COMMAND FOR THE EVENTS DEPARTMENT, CONTAINING A SEVERABILITY

CLAUSE, AND ESTABLISHING AN EFFECTIVE DATE.

Mayor Lacy said that during union contract negotiations they determined that because the Events Department was created as its own department, the Events Coordinator is in charge of the Events Department, has the ability to hire and fire, prepares the budget, is an exempt position, and collaborates with advisory boards, and the Events Coordinator position should be under the direct supervision of the Mayor rather than the supervision of the Community Development Department.

Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson, to elevate the Ordinance to second reading. The motion carried, 5-0.

Council Action: A motion was made by Councilmember Bremmer, second by Councilmember Johnson, to adopt the Ordinance changing the chain of command for the Events Department. The motion carried, 5-0.

COUNCIL REPORTS

Councilmember Buckner submitted minutes from the Wenatchee Valley Transportation Council meeting, held on June 11, 2009.

Councilmember McCourt submitted minutes from the Chelan-Douglas Health District meeting, held on June 15, 2009.

5

CITY OF EAST WENATCHEE COUNCIL MINUTES JULY 28, 2009

Councilmember Raab submitted minutes from the Stormwater Utility Management Team meeting, held on July 16, 2009.

ADJOURNMENT – 8:00 p.m.

_______________________________

Dana Barnard

City Clerk

6

Document Outline

��

��

��